Administrative Assistant

REF 1898852

21.09.2025 | Sharjah | full time

Description: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements: - SAP HRMS knowledge is a must.
- High School Diploma or GED.
- Formal qualification in office administration, secretarial work, or related training.
- 2-3 years of experience as an Administrative Secretary would be advantageous.
- Advanced proficiency in managing documents, spreadsheets, and databases.
- Exceptional filing, record keeping, and organizational skills.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in MS office.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.