Admin Assistant
NEW
REF 1711512
31 hours ago | Sharjah | full time
- General
- Location: Sharjah
- Occupancy: full time
- Description
- We are urgently in need of Admin Assistant who is responsible for the day-to-day support to the Principal Manager and additionally to a number of managers in the organization. Support includes the scheduling of project team meetings for a multitude of projects in addition to being responsible for the maintenance of all project documentation for each of the projects. The successful candidate will support several managers in the Organization and will perform general administrative duties and will interact daily with management, staff, and external contacts.
-Generate Peer place and Excel Statistical forms.
-Compile data in Excel format as requested by program director.
-Provide Peer place, MS Word, Excel and Outlook support to staff.
-Type data into computer.
-Train aides, clerical workers, volunteers and interns.
-Prepare written documentation as required by professional staff.
-Maintain department records, reports, correspondence, and other files as requested.
-Read and route incoming mail, mail, fax and email communications. Locate and attach appropriate files to correspondence to be answered by staff as assigned by director.
-Prepare outgoing mail.
-Compose and type routine correspondence.
-Answer telephone and give information to callers or route calls to appropriate official. Place outgoing calls.
-Order supplies and arrange for maintenance and repairs of office equipment.
-Participate in staff meetings.
-Perform other tasks and duties as needed or requested.
Education and Experience:
-High School Diploma or equivalent, and two years of experience in administrative management.
-Must have experience using Microsoft Office software including Outlook, Word, Excel.
-Excellent organizational and interpersonal skills required.
-Must have analytical skills, as evidenced by being able to think through problems, along with some proven decision-making abilities.
-Must have leadership ability, as evidenced by leadership roles through school and/or work experience.
-Must be proficient in handling routine and confidential correspondences.
-Must have good written and verbal communication skills.-
Must be highly organized and able to work independently on varies tasks.
- Requirements
- Preparing, organising and storing information in paper and digital form.
Dealing with queries on the phone and by email.
Greeting visitors at reception.
Managing diaries, scheduling meetings and booking rooms.
Arranging travel and accommodation.
Arranging post and deliveries.
Experience in Contracting Company
Job Type: Full-time
- Provisions
- Salary: to be discussed
- Publisher
- direct employer
- 50 - 200 employees