Secretary / Receptionist

REF 1901580

25.09.2025 | Dubai | full time

Description: Greeting visitors: Welcoming visitors and directing them to the appropriate person or department
Answering phone calls: Answering phone calls and responding to inquiries
Managing mail: Handling incoming and outgoing mail
Scheduling meetings: Updating calendars and scheduling meetings
Performing administrative tasks: Filing, photocopying, faxing, and other administrative duties
Maintaining cleanliness: Keeping the reception areas clean, pleasant, and safe
Assisting with security: Assisting in maintaining security
Managing finances: Documenting financial information
Some skills that are useful for a secretary-receptionist include:
Basic typing, filing, and reception skills
Good reading, spelling, and math skills
The ability to deal with people in a courteous and efficient manner
Good literacy, numeracy, and IT skills

Requirements: The attributes we would like you to possess:

To best help our patients , you’ll need to be able to demonstrate the following skills and experience:

− Excellent oral communication skills and a passion to assist people.

− Competency in Windows programs.

− Reliability and Flexibility in employment hours.

− Ability to follow protocols, prioritize and multitask in an organised manner.

− Possess a passion to optimize customer service and ensure our patients have a positive health care experience.

− Ability to communicate with other staff and practitioners.

− Work as a team player.

− Ability to work unsupervised.

Responsibilities of the position include:

You will put your skills to the test while working with the team to perform the following duties:

• Greeting patients

• Receiving calls

• Making appointments

• Billing and receipting

• Utilizing a windows based software practice management program

• Ensuring the smooth flow of patients through the practice

• Assisting practitioners where required with patients

• Maintain the practice presentation

• Liaising with practitioners to communicate issues if they arise

• Managing practice records and patient accounts

• Ensuring office equipment and supplies are maintained

• Liaising with other health care providers, government providers, insurance companies and health funds