Secretary / Receptionist

NEW

REF 1882521

NEW

31 hours ago | Dubai | full time

Description: We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

The position is full time Sunday - Thursday with a competitive salary based on qualifications and experience.

Requirements: The attributes we would like you to possess:

To best help our patients , you’ll need to be able to demonstrate the following skills and experience:

− Excellent oral communication skills and a passion to assist people.

− Competency in Windows programs.

− Reliability and Flexibility in employment hours.

− Ability to follow protocols, prioritize and multitask in an organised manner.

− Possess a passion to optimize customer service and ensure our patients have a positive health care experience.

− Ability to communicate with other staff and practitioners.

− Work as a team player.

− Ability to work unsupervised.

Responsibilities of the position include:

You will put your skills to the test while working with the team to perform the following duties:

• Greeting patients

• Receiving calls

• Making appointments

• Billing and receipting

• Utilizing a windows based software practice management program

• Ensuring the smooth flow of patients through the practice

• Assisting practitioners where required with patients

• Maintain the practice presentation

• Liaising with practitioners to communicate issues if they arise

• Managing practice records and patient accounts

• Ensuring office equipment and supplies are maintained

• Liaising with other health care providers, government providers, insurance companies and health funds

Provisions: Salary: to be discussed; Residence visa provided; Medical insurance provided