Secretary / Receptionist

REF 1707619

05.01.2025 | Dubai | full time

Description: We are looking for a receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answer

Responsibilities:
Greet clients and visitors with a positive, helpful attitude.
Assisting clients in finding their way around the office.
Announcing clients as necessary.
Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
Preparing meeting and training rooms.
Answering phones in a professional manner, and routing calls as necessary.
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Answering, forwarding, and screening phone calls.
Sorting and distributing mail.
Hiring, managing, and developing the junior administrative team.
Provide excellent customer service.
Scheduling appointments.

Requirements: The successful applicant will;

Have great communication skills and the ability to multitask
Work effectively in a team environment
Show attention to detail
Provide general support to our doctors and consultants
Be well presented
Show initiative
Some flexibility on working hours may be required.

Provisions: Salary: to be discussed; Employment visa provided; Accommodation