Secretary / Receptionist

NEW

REF 1697057

NEW

32 hours ago | Dubai | full time

Description: We are looking for a receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.

Responsibilities:
Greet clients and visitors with a positive, helpful attitude.
Assisting clients in finding their way around the office.
Announcing clients as necessary.
Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
Preparing meeting and training rooms.
Answering phones in a professional manner, and routing calls as necessary.
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Answering, forwarding, and screening phone calls.
Sorting and distributing mail.
Hiring, managing, and developing the junior administrative team.
Provide excellent customer service.
Scheduling appointments.

Requirements: -Excellent interpersonal skills
-Communication skills
-Excellent written and spoken English
-Excellent written and spoken Arabic
-Excellent organizational skills
-Highly focused
-Work pressure and time management
-Leadership skills
-Prompt trouble shooter
-Excellent domestic and international contacts
-Well organized and team work leadership skills

-Screening telephone calls and handing enquirers,
-Organizing Boss Diary and making appointments,
-Dealing with letter and emails,
-Looking after Visitors,
-acting as office manager and supervising other administrative staff,
-Dealing with accounts

Provisions: Salary: to be discussed; Transportation; Medical insurance provided; Accommodation