Secretary / Receptionist

REF 1676297

24.11.2024 | Dubai | full time

Description: Experience: General & Administration Recording and reporting quality problems
Attending phone calls both incoming and outgoing and to record them.
Correspondence and emails To be polite and respectable with customers and visitors.
Administrating office maintenance. Other responsibilities given by staff
Sending meetings agenda/ notices when required Minutes of meetings, when required Entertaining visitors
Controlling of pantry and stationery inventory Getting quotation for various suppliers Supplier feedback
Checking with production department for necessary customers order schedule Contacts and coordination with customers
Preparing quotations and necessarily follow up Follow up for payments Customer feedback and complaints
Recording inquiries and sales orders etc daily. Follow up with production department for necessary order delivery schedules

Requirements: Responsibilities will include but not limited to:

Managing appointments and systems
General administration duties
Making appointments in person and over the phone
Facilitate patient flow by communicating with patients and clinical staff, with being aware of delays and important and confidential information
Respond to patients and visitor enquiries
Managing medical records and keeping information updated

Required skill set:

Professional phone etiquette
High level of customer service
Excellent verbal and communication skills
Interpersonal skills
Proven experience of working in a team
Be able to work under pressure
Able to manage time and prioritise workload
Problem Solving
Maintain confidentiality
Quick and efficient to learning processes & procedures
Possess strong computer skills
High attention to detail
Multi task
Strong organisational and follow up skills

Provisions: Salary: to be discussed; Employment visa provided; Medical insurance provided; Accommodation