Secretary / Receptionist

REF 1672349

18.11.2024 | Dubai | full time

Description: The receptionist is the first impression and we depend on them a lot. There are many duties conducted by them such as: Handling patients, calls, payments, insurance ..etc. Whenever we hire after passing the interview, there will be a week of training and evaluation from both sides where the candidate have the chance to see the place and look if he/she can work comfortably. Similarly, the center will evaluate the performance of the candidate. The candidate has the choice for how many hours he/she can stay in the center but not less than 3 per day; as we don’t pay for this week. Our duty is 8 hours a day from Sun-Wed while Sat & Thu 7 hours, we stick to the rules of MOHRE even if we need to increase these hours not more than 48 hours a week.

Requirements: Job Responsibilities:
Receive and serve customers, suppliers and visitors.
Comply with the biosecurity protocol, prior to the entry of any internal or external person to the organization.
Schedule and coordinate the meetings of each Management and everything that is required to carry them out.
Give advance notice of meetings and visits to the General Manager.
Provide assistance service to Management (agenda, meetings, presentations, etc.).
Job Requirements:
Search for suppliers, request quotes, coordinate and manage payments when required by General Management.
Answer and transfer calls to any of the areas.
Receive documents (invoices, bills, magazines, receipts, etc.) and direct them to the corresponding areas.
Draft letters, contracts, minutes, etc. to clients or other institutions by order of the General Manager.
Collaborate and provide support in any other administrative activity requested by the Management.