Secretary / Receptionist
REF 1611140
30.08.2024 | Dubai | full time
- General
- Location: Dubai
- Occupancy: full time
- Description
- We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
What does a Receptionist do?
As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.
Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Requirements
- Experience: 1 year
Secondary certificate
-1 year of customer service preferred
-High school diploma or equivalent
-Must have basic working knowledge of a computer including word and be able to handle -multiple tasks at one time
-Must have excellent communication and interpersonal skills with the ability to interact -with many types of personalities
-Must display very good organization and time management skills
-Must be able to walk and climb/descend stairs approximately 20% of the time
-Must be able to frequently kneel, reach, crawl, and twist torso as needed to accomplish required tasks
-Must be able to regularly lift and carry up to 20 pounds without assistance
-To always maintain a high standard of personal hygiene and appearance
- Provisions
- Salary: to be discussed
- Accommodation provided
- Publisher
- recruitment agency
- 50 - 200 employees