Document Controller

REF 1706453

03.01.2025 | Dubai | full time

Description: We are searching for a document controller to handle the intake, management, and storage of our companys documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.

To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. A top-notch document controller will have an extensive understanding of document management software and be able to handle document access intaking and archiving responsibilities.

Document Controller Responsibilities:
Handling intake, scanning, verification, and storing documents.
Filing and archiving relevant documentation.
Retrieving files for other employees and customers when needed.
Designing templates for documents, file types, and document databases.
Checking and editing documents for accuracy and compliance.
Controlling the flow of documents in and out of the department.
Reporting errors or developments regarding document storage.
Ensuring the secure destruction and disposal of sensitive documents.
Updating and maintaining document management systems and physical records.
Maintaining the security of confidential documents.
Assisting employees with accessing documents through our document management system.

Requirements: Candidate should be:
-Graduate/Diploma holder in any discipline
-Minimum work experience of 3 years with Electromechanical (MEP) companies in UAE
-Excellent computer skills in MS Office packages
-Good knowledge of coordinating site admin activities, letter writing for client & main contractor on behalf of project manager, and preparing various documents/reports in word/excel
-Good communication skills