Document Controller
REF 1501629
05.04.2024 | Dubai | full time
- General
- Location: Dubai
- Occupancy: full time
- To join : immediately
- Description
- We are looking for a document controller to join our team. As a document controller, you will be in charge of all controlled documents for our company, making sure everyone is on the same page when they need to be. You will also create, design and maintain the architecture for document processes and procedures and enforce the proper chain of action and document identification
Document Controller Duties and Responsibilities
Manage and maintain all controlled company documents
Update and control procedure documents and forms
Create and manage document hierarchy and process systems
Take charge of all document identification, classification, and filing
Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
Ensure revised documents are accessible
Assist with communication during external audits
Conform to company enforced specifications and document control procedures
Train document control clerks and delegate and oversee their tasks
Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up
Oversee document through its entire lifecycle (inception to archival)
Check and edit incoming documents and prepare for distribution
Create document filing and organizing systems that are both effective and efficient
Ensure proper organization and security of documents (paper and electronic)
Log document requests and help retrieve documents as needed for employees
Make available, notify and distribute documents to relevant recipients
Confirm delivery of documents to proper personnel
Collaborate and communicate with managers and project leaders
- Requirements
- Detail-oriented and meticulous work ethic
Extremely organized and efficient
Proven skill for creating and implementing controlled document processes
Work well under pressure and have impressive stress management
Strong oral and written communication skills
Proclivity for catching errors and enacting appropriate changes
Able to prioritize and delegate tasks
Outstanding time-management
Strong interpersonal skills
Excellent analytical ability
Archival experience
Bachelors degree in business management, administration or related field
3+ years of relevant experience
Proficient in SharePoint, ProArc and/or other document management software and web-based tools
Skilled user of Adobe and Microsoft Suite
Expert data organizer
- Provisions
- Salary: to be discussed
- Employment visa provided
- Transportation
- Accommodation provided
- Publisher
- direct employer
- more than 200 employees