Administrative Assistant

REF 1886025

03.09.2025 | Dubai | full time

Description: Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets.

Requirements: Essential Functions and Responsibilities

-Schedules and organizes activities such as meetings, travel, conferences and department activities, prioritizing inquiries and requests, and handling conflicts as they arise, with minimal guidance, and making judgments and recommendations as necessary to ensure smooth day-to-day operations
-Manages electronic mail and keeps calendar updated to facilitate appointment and meeting schedules
-Responsible for the maintenance of the department budget to include coding invoices, preparing expense reports, investigating payment inquiries and budget variances
-Establishes, develops, maintains and updates filing system and a database of business contacts. Retrieves information from files when needed.
-Organizes, prioritizes and act as a gate keeper for large volumes of information and calls.
-Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
-Answers phones for supervisor and department. Takes messages or fields/answers all routine and non-routine questions. Works with Regional team to coordinate information for VPO.