Administrative Assistant

REF 1769266

30.03.2025 | Dubai | full time

Description: Prepare, proof and edit documents, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines.
Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions.Serve as office manager to include responsibility for office supplies, secure maintenance of office equipment,establish and maintain filing system, sort and direct mail, and maintain an accurate calendar. Providing highquality customer service using professionalism, confidentiality, and good judgment is required.
Prepare, coordinate and organize meetings as required to include room reservations, notification to members,and distribution of meeting materials and minutes.
Assist in insurance and risk management assignments including monitoring, reviewing and collecting Certificates of Insurance.
Prepare travel arrangements as required. Prepare and process monthly expense reports.Monitor purchase agreements, contracts, multiple accounts, and perform other basic accounting tasks ensuring accuracy and meeting all established deadlines.
Manage the key control system which includes maintaining the key log system and key cabinet.Process room reservation requests and facilitate access control.May occasionally be required to utilize personal vehicle for University business.
Other duties may be assigned

Requirements: Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of supervisor, which may include: planning and coordinating multiple presentations, disseminating information, coordinating information for development projects, monthly reports, budgets, financial reporting, GM meetings, Regional projects and other projects as directed by supervisor.
Other duties as assigned

Qualifications

Strong organizational and time-management skills, with the ability to effectively prioritize minimum supervision
Proficient in MS Office
Excellent written and oral communication skills
Ability to maintain and protect confidentiality of all information, including but not limited to hotels, owners and corporate operations
Hospitality operations or administrative support experience preferred

Provisions: Salary: to be discussed; Transportation; Medical insurance; Accommodation