Administrative Assistant

REF 1504182

09.04.2024 | Dubai | full time

Description: This is a full-time on-site role for an Administrative Assistant at Prowin Properties LLC in Dubai, United Arab Emirates. The Administrative Assistant will be responsible for providing administrative support, answering and directing phone calls, maintaining and organizing paperwork and electronic files, scheduling appointments, and assisting with other day-to-day office tasks as needed.

Job Description
- Drafts correspondence, formal letters, property sale - contracts, tenancy contracts, and issuance letters.
- Assisting and following up with employees for their Bank, Rera exam, medical, emirates ID appointments, and police clearance applications.
- Responsible for RERA Card application for agents, uploading required documents, and entering relevant details in Trakheesi system
- Coordinates with office maintenance repairs, filling up pantry, office, and stationery supplies.
- Interact with tenants, landlords, external suppliers and coordinate with property managers, ensuring that every property lives up to expectations.
- Maintain and organize real estate documents, contracts, leases, and agreements.
- Handles Agency registration with Developers and property management managers and ensures a track of agreement renewals.
- Any other related duties as assigned.

Requirements: Qualifications

Strong organizational and time-management skills, with the ability to effectively prioritize minimum supervision
Proficient in MS Office
Excellent written and oral communication skills
Ability to maintain and protect confidentiality of all information
Hospitality operations or administrative support experience preferred

Provisions: Salary: to be discussed; Employment visa provided; Medical insurance provided; Accommodation provided