Admin Assistant

NEW
REF 1880279
37 hours ago | Dubai | full time
General
Location: Dubai
Occupancy: full time
Description
This position provides administrative support for a Operational Executives and his/her department. In addition to editing documents, filing and scheduling, the position performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, coordinating all regional directors schedules, regional GM calls and regional staff updates as well as working on special projects. S/he will answers non-routine correspondence and assemble highly confidential and sensitive information.


Essential Functions and Responsibilities

-Schedules and organizes activities such as meetings, travel, conferences and department activities, prioritizing inquiries and requests, and handling conflicts as they arise, with minimal guidance, and making judgments and recommendations as necessary to ensure smooth day-to-day operations
-Manages electronic mail and keeps calendar updated to facilitate appointment and meeting schedules
-Responsible for the maintenance of the department budget to include coding invoices, preparing expense reports, investigating payment inquiries and budget variances
-Establishes, develops, maintains and updates filing system and a database of business contacts. Retrieves information from files when needed.
-Organizes, prioritizes and act as a gate keeper for large volumes of information and calls.
-Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
Requirements
Please Note: We are receiving a lot of applicants from overseas - This job posting is only for those already in the UAE. This is purely an admin position. No previous experience required except should be willing to learn new skills - be creative and able to work independently once orientated. A background in quality and standards is a distinct advantage (and salary can be negotiated if you have these skills !).. Must have excellent written / comprehension and verbal English language skills and be computer literate. Part-time candidates considered if on family visa. All nationalities are welcome to apply (male or female).
Provisions
Salary: to be discussed
Transport provided
Medical insurance
Publisher
direct employer
up to 50 employees