Executive Secretary
NEW
REF 1879946
35 hours ago | Abu Dhabi | full time
- General
- Location: Abu Dhabi
- Occupancy: full time
- Description
- The Executive Assistant is responsible for providing high-level administrative, organizational, and strategic support to the Managing Director. This role acts as a primary point of contact and a liaison between the MD, internal staff, and external stakeholders. The ideal candidate is a proactive problem-solver with excellent communication skills, meticulous attention to detail, and the ability to handle confidential information with the utmost discretion.
Key Responsibilities
Calendar and Schedule Management
Anticipate and manage calendar conflicts and logistics.
Draft, edit, and proofread professional correspondence, reports, presentations, and other documents.
Arrange and coordinate all aspects of the MDs domestic and international travel, including flights, accommodation, ground transportation, and visa requirements.
Prepare detailed itineraries and ensure all travel logistics run smoothly.
Process and manage expense reports related to travel and other business activities.
Organize and coordinate all aspects of meetings, including booking venues, arranging catering, and preparing agendas and meeting materials.
Follow up on action items to ensure timely completion by relevant parties.
Provide general administrative support, including filing, managing databases, and maintaining corporate records.
Assist in the preparation of reports, presentations, and other business-critical documents.
Take ownership of special projects as assigned, overseeing timelines, deliverables, and communication.
Conduct research and gather information as required by the Managing Director.
Build and maintain robust relationships with key internal and external stakeholders, including clients, partners, and departmental heads.
- Requirements
- Experience: 3 years
- Bachelor degree
- Provisions
- Salary: to be discussed
- Publisher
- direct employer
- 51 - 200 employees