Administrative Assistant

NEW

REF 1895669

NEW

34 hours ago | Abu Dhabi | full time

Description: 1. Job Purpose

The Facilities & Maintenance Coordinator performs, plans, directs, coordinates and controls all facility maintenance to ensure proper safety, sanitation and mechanical functions for the facility including; grounds and equipment.

2. Job Responsibilities

Responsibilities will include but not be limited to the following:

§ Coordinate all maintenance work to properly maintain WMS facilities and grounds.

§ Evaluate maintenance requests, set priorities and process work assignments.

§ Establishes and maintains a reliable network of outside vendors and suppliers to ensure cost effective and timely support of the maintenance function.

§ Hires contractors or subcontractors to perform maintenance work to specialized or extensive to be performed by the maintenance staff

§ Ensures all permits/licenses are maintained.

§ Performs routine inspections of all systems and equipment.

§ Plans, organizes, staffs, directs and controls the day-to-day operations of the department.

§ Establishes and communicates the level of quality and safety expected in the performance of maintenance tasks.

§ Perform other duties as assigned.

Requirements: Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers