Administration Officer

REF 1503530

08.04.2024 | Abu Dhabi | full time

Description: • Assume the role as the primary point of contact between the executives and internal/external clients.
• Must have the background as Admin Executive / Administration Officer
• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Handle requests, feedback, and queries quickly and professionally
• Arrange executive travel, hotel and dining arrangements as needed
• Take dictation and meeting minutes, accurately enter notes and distribute
• Monitor office supply levels; reorder when appropriate
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Produce professional-quality reports, presentations and briefs.
• Develop and carry out an efficient documentation and filing system for both paper and electronic records.
• Delegate tasks as appropriate to other members of the team.

Requirements: A private art gallery is looking for a Gallery Associate To be fluent in English and French as per the fallowing required qualifications:-
1- knowledge of the contemporary art field and socially engaged practices.
2- quality written and verbal communications skills.
3- experience in contemporary gallery setting desired.
4- Ability to engage with multiple communities.
5- Knowledge of Mac platform and Microsoft office software.
The duties:-
1- Arming / Unarming gallery alarms upon opening / closing.
2- Open and close cash register.
3- keep from desk and galleries clean.
4- Assist gallery visitors
5- Insuring a safe environment for visitors and the artwork on exhibitions.
6- Coordinating the receding / returning artwork for sales gallery.
Community outreach.