REF 1686603
07.12.2024 | Ajman | full time
General
Location: Ajman
Occupancy: full time
To join : immediately
Description
We are looking for a document controller to join our team. As a document controller, you will be in charge of all controlled documents for our company, making sure everyone is on the same page when they need to be. You will also create, design and maintain the architecture for document processes and procedures and enforce the proper chain of action and document identification

Document Controller Duties and Responsibilities

Manage and maintain all controlled company documents
Update and control procedure documents and forms
Create and manage document hierarchy and process systems
Take charge of all document identification, classification, and filing
Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
Ensure revised documents are accessible
Assist with communication during external audits
Conform to company enforced specifications and document control procedures
Train document control clerks and delegate and oversee their tasks
Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up
Oversee document through its entire lifecycle (inception to archival)
Check and edit incoming documents and prepare for distribution
Create document filing and organizing systems that are both effective and efficient
Ensure proper organization and security of documents (paper and electronic)
Log document requests and help retrieve documents as needed for employees
Make available, notify and distribute documents to relevant recipients
Confirm delivery of documents to proper personnel
Collaborate and communicate with managers and project leaders
Requirements
A bachelors degree in business administration, library management, or record management.
2 years experience in document management, archive management, or records management.
Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
Provisions
Salary: to be discussed
Residence visa provided
Accommodation provided
Publisher
direct employer
up to 50 employees